Description
“It feels useful” is not a return on investment
Most teams can list every AI tool they’re paying for. Almost none can say, with a number, what each one actually returned last month — because the subscription cost lives on a credit card statement and the time saved lives nowhere at all.
This kit puts both in the same place. Log what each tool costs and what it saves, and the ROI for every tool — and for your whole AI stack — calculates itself.
What you get
1. A 10-sheet Excel workbook
- Start Here — how the sheets connect
- AI Tool Directory — every AI tool you’re paying for, with monthly cost and status
- Usage & Time Saved Log — every logged use, with hours saved and tasks completed
- Time Saved by Tool — total hours saved per tool, pulled in automatically
- Cost vs Value by Tool — dollar value generated against cost, with ROI calculated per tool
- Department Usage Breakdown — which teams are actually using which tools
- Monthly Value & Usage Trend — value generated trend by month, with a chart
- Adoption Tracker — who on the team is using which tool, and how often
- Tool Lookup — type a tool name, see its full ROI record instantly
- Dashboard — total monthly cost, total value generated, overall ROI, and your best tool, live
2. An 11-page companion guide (PDF)
How to log time saved so the ROI number stays honest, how to read monthly value trend without over-crediting a tool for a one-off win, what separates a tool worth renewing from one worth cutting, and a short monthly AI-spend review routine.
3. A Notion template
An importable Notion workspace mirroring the key tracking tables, with a quick-reference section and a next-actions checklist.
Built for
- Teams paying for five or more AI subscriptions who can’t say which ones are earning their cost
- Operations and finance leads asked to justify the AI tooling line item at renewal time
- Managers deciding which tool to renew, downgrade, or cut at the end of a budget cycle
- Anyone who suspects a tool is underused but has no record to prove it either way
What’s in the file
- 1 x Excel workbook (.xlsx) — formulas live and editable
- 1 x PDF companion guide, 11 pages
- 1 x Notion import file (Markdown) — key tables ready to import
- Delivered as a single ZIP, available immediately after payment
Compatibility
Microsoft Excel 2016 and later, Microsoft 365, Google Sheets, and LibreOffice Calc. Works with any AI tool, any team structure, and any naming convention — you enter your own data rather than being locked into a fixed list of vendors or categories.
This is a planning and organization tool. It does not constitute tax, accounting, legal, or financial advice. Results depend on the accuracy of the figures you enter.
Frequently asked questions
Does it pull usage data from my AI tools automatically?
No — you log hours saved and tasks completed yourself, which takes a few minutes a week and keeps the number honest regardless of which tools you use.
How many tools can I track?
The directory ships with room for 20 tools — copy a row down to add more.
Will this work in Google Sheets?
Yes. Upload to Google Drive and open with Google Sheets — formulas, dropdowns, and the chart all carry over.
Can more than one person log usage?
Yes — the Usage & Time Saved Log and Adoption Tracker are both built for a full team logging against the same tool list.
How is ‘dollar value generated’ calculated?
Hours saved multiplied by the hourly rate you set once at the top of the workbook — fully transparent and editable to match your own team’s rate.
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